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27 Jul

Posted at 15:13h in Business Resources, Office and Cubicle Resources
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Office Expansion

Perhaps one of the more favorable dilemmas successful business owners are faced with is how to properly expand their office. Whether you are trying to accommodate a growing team or enhance your image for better public relations, here’s what to consider when in need of additional breathing room.

Clues That It’s Time to Expand Your Office:

Your Storage is Overflowing
Saving paperwork is necessary for business. But if your office winds up having overstuffed filing cabinets, storage supplies in the hallways, and a chaotic storage room then it possibly time for you to expand.

Makeshift Workstations
Maybe putting a few employees in the conference room is a convenient solution, but it is also a red flag that your current space is no longer suitable for the volume of workers you have.

High Employee Turnover
While a constant migration of employees could be indicative other issues, an uncomfortable office setting can definitely contribute to a higher turnover rate and can most certainly be a signal that a bigger office is needed.

Here Are Some Important Things to Keep in Mind When Increasing Your Office Space:

Plan for Continual Growth
Don’t just plan for the team you have now, plan for the anticipated future. It would hurt financially if you have to expand again within the next few years. So make sure your the space is flexible.  Ask the question, are you able to modify the space as needed?

Be Mindful of Electrical Capacity
If your company utilizes a ton of computer equipment and other office machines, you need a sufficient amount of outlets, and the optimal amount of electrical capacity. It is best to bring along a qualified electrician to examine this for you while you are scouting different areas.

Examine All the Amenities 
Make sure to be very thorough and look at everything from external amenities such as sufficient parking to internal amenities like formal and informal meeting spaces, lounges, kitchens and restrooms. It’s not just about having room for your team to work, but space to accommodate additional office features where is it doesn’t cause grid lock and lines.

Today, employee comfort is of utmost concern. Optimal space is strongly encouraged more than ever. Rather than thinking of their office as restrictive, today’s employees want to think about all the possibilities and perks that go along with working in their space.

Contact our experts at anytime if you have any questions about expanding our workplace.

 

29 Apr

Posted at 14:00h in Business Resources, Office and Cubicle Resources
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Downsizing Your Office? Tips On How To Use Your Space Efficiently

 

All too often, valuable office space goes unused. Whether you are moving to smaller office or just decreasing the available square footage of your current office, be sure to maximally utilize your space. With a strategical plan you can make your workspace appear larger, and encourage employee productivity. Consider these tips when mapping out your workspace.

Be “Size Wise”

Nothing makes a tinier workspace appear more claustrophobic than oversized furniture, so aim to purchase smaller office furniture. No room in the budget for new furniture? Simply donate the furniture pieces that take up a lot of space, but are not really used.

Brighten Things Up

Try to avoid dark colors, they can make the space seem more enclosed.  Brighter colors will not only open up the space but can also contribute to a productive and positive psych. For example yellow inspires creative mind, blue stimulates sharper intellect and green offers a calm and collected temperament. Think about  the mood you want to encourage when designing your workspace. Also, don’t forget that there is power in good lighting! Open up your blinds to let in some natural light, bring a little bit of outside-inside.

Prevent Clutter

When office space is limited don’t take up valuable real estate with clutter. Plus, there is research which indicates that clutter tends to disturb productivity, while an organized workspace fuels motivation and creativity. Utilize simple tools, such as a desk organizer and labeled folders. Eliminating unessential items leads to more space and more productivity.

Embrace the Cloud

In today’s day and age, why not take advantage of our innovative technology. Rather than keeping excessive amounts of paper, digitize as much as possible. Digital storing is time efficient and extinguishes the need for bulky filing cabinets. Consider uploading your files to cloud-based programs, allowing for data backup and instant employee access both in and out of the office. Remember, if making the switch to the cloud, to keep your information secure, as information is at risk on the Internet. Take precautionary measures to ensure maximum company privacy, by frequently updating passwords and monitoring for any suspicious activity.

Veer Vertical

To save space, build upwards! Install wall shelving, and stack them one on top of the other. Hang magazine racks to store accumulated magazines, newspapers, and papers. Items, such as reading lamps, televisions, and other electronics don’t need to occupy floor space—mount them. So, don’t limit storage space to solely your desk and grounded furniture. Think vertical!

09 Apr

Posted at 15:22h in Business Resources, Office and Cubicle Resources
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Tips From A Pro: Tackling Tax Season For Small Business Owners

With the dreaded April 15th tax deadline quickly approaching, it is important for small business owners to consider options and plan ahead. In addition to gathering and organizing paperwork, it may be difficult to master all the intricate rules of tax. However, small business owners, in particular, must educated themselves regarding the “ins and outs” of paying taxes and receiving tax deductions in order to successfully tackle tax season.

In an interview with founder of R.J. Centrello, CPA Robert Centrello, we came up with the following advice for tackling this tax season.

Prepare accurate contemporaneous records and take steps to keep them confidential.

You must remember that your security, specifically online, is at high risk. Make sure to utilize passwords and security precautions to protect your data.

R.J. Centrello stressed the importance of maintaining flawless records when trying to raise capital, as the various taxing jurisdictions may request a review of your records to ensure that you are paying your appropriate share of taxes and fees. Reinforcing the importance of orderly records, Centrello warned that “state and local jurisdictions have become much more aggressive in determining tax liabilities and collecting what is due.”

In addition to keeping these general tips in mind, for some small business owners there are certain special deductions, in which they may be able to take advantage of.

Is your business a start-up?

You may be able to deduct expenses. First, calculate the expenses paid to start your business. These expenses may include transportation, training for employees, or any kind of advertising costs. These deductions are typically considered capital taxes and, therefore, the deductions must be spread out over a certain amount of years.

Do you use your vehicle for business?

You may be eligible for tax deductions as well, such as the costs of maintaining and operating the vehicle. The IRS’s standard rate is 56 cents per mile. Or, you can deduct your actual expenses, including things gas, tolls, and parking fees. According to the IRS, you can still take a deduction if you use your vehicle for both business and personal endeavors. You simply must divide the expenses based on the mileage used for each.

Do you run your business out of your home?

You may be able to collect a home office deduction. However, this is only an option if a portion of your home is used solely for managing business. If you qualify for the deduction, you have two options—to deduct actual expenses or use the IRS’s system. Only expenses acquired from the business portion of the home will qualify for full deductions. Other expenses like insurance, utilities, and repairs can be deductible based on the percentage of your home used for business. In using the IRS’s method the deduction may be determined by calculating the square footage of the area of business in your home by five dollars.

Did you know that your office furniture is tax deductible?

Your office furniture provides another chance to trim your taxes. Items such as desks, chairs, tables, and other office-related equipment may qualify for deductions. You have two choices—deduct the entire cost of the furniture during the first year of your purchase or deduct a percentage of the expense over the course of seven years. Either way, your saving money!

(In addition to considering these helpful tips, we advise companies to consult with a qualified business accountant).

02 Apr

Posted at 09:45h in Cubicle and Office Fun, Office and Cubicle Resources
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We often neglect to acknowledge the paramount importance of the office cubicle. Yet, it is difficult to identify another piece of office furniture, which has had a greater impact on the efficient use of office space or on the workforce at large. The cubicle has transformed the ways in which employees function both independently and interdependently with colleagues, fueling personal creativity and productiveness while encouraging necessary interactivity within the office. The history and evolution of the cubicle reflects the corporate responsibility to respond to the ever-changing economy, while providing their employees with optimum comfort and encouraging productivity in the office.

1960s

Herman Miller (an accomplished designer) collaborated with Robert Propst (an esteemed inventor and artist) to assemble a design, which would solve issues regarding office furniture and efficient use of space in the office. Propst envisioned a workspace that offered both privacy and room to interact. These proposed workspaces would be organized into rows. However, after much trial and error, and taking into consideration customer feedback, innovators realized the greater practicality of organizing these panels into a cube formation—hence the birth of the cubicle!

1970s

During the Energy Crisis of the 1970s businesses downsized and offices became more tightly packed. However, with the cheap production and a new tax deduction, there was a dramatic increase in cubicle sales between 1977 and 1997. There were still a few kinks to smooth over.

1980s

In the 1980s, the image of the cubicle shifted. Companies merged and shrank. Consequentially, cubicles were shrinking by twenty-five to fifty percent in size. As companies downsized further, employees with private offices were relocated into cubicles. This made for a more oppressive and disheartening working environment. Demoted employees were discouraged by the lack of lighting and creative atmosphere in the cubicle. In response to public discontent, businesses felt pressure to expand employee personal workspace. In 1994, the average cubicle space was extended to about ninety square feet. The importance of a flexible workspace, which encourages movement and innovation, became apparent. The cubicle continued to modernize.

Today

Through the years, like most products, the office cubicle underwent numerous experimental phases. This process of trial and error, and responding to public response, has helped the cubicle to evolve into the quality product it is today. To remedy the mundane plainness of the cubicles of the past, today’s cubicles offer brighter fabric options that create a more uplifting working environment. There are now an abundance of additional features like lighting options, which are tailored to the specific needs of employees. Particular configurations, designs, styles, colors, and sizes are selected to best suite a specific workspace—after all, no two workspaces are the same!

Today, employee comfort is of utmost concern. Optimal space and frequent movement is strongly encouraged. More than ever, employees embrace their cubicles by decorating and personalizing their space. Rather than viewing their cubicles as purely restrictive, today’s employees tend to focus on the cubicle’s potential. The office cubicle, when utilized effectively, minimizes distraction, and maintains space for privacy and personal expression. The modern cubicle encourages an interactive, yet focused working environment.

 

18 Mar

Posted at 02:00h in Business Resources, Healthy Office Lifestyle
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7 Steps to a Happy Mind and a Happier Workday!

 

We’ve all been there. It’s eleven AM on a Wednesday. The walls of your cubicle seem to be closing in on you. Your eyes are glued to the clock. You want to bolt for the door. But of course, if you did, you would find yourself searching for another job. So, with a pained look on your face, you slump in your chair and proceed with the usual routine. Fortunately, simple lifestyle changes in and outside of the office will ensure a happier workday. The things you surround yourself with throughout the day have a greater impact than you may think. Even the most dull and dreary jobs can be remedied. A happy workday begins with a happy mind!

1. Wake up just a little earlier

I know what you’re thinking—NO WAY! Who wants to give up those last precious moments of rest before starting the workday? But, your morning determines your day. So, get to bed at a decent time. Resist that Netflix urge. Set your alarm thirty to forty minutes earlier than your usual routine requires. Bolting out of bed, skipping breakfast, or bypassing your morning hygienic routine leaves your body with insufficient time to wake up. Waking up a little earlier will leave you with the necessary wiggle room to relax and prepare for the day with minimal stress. Plan to prepare yourself a hearty breakfast as an extra incentive to get out of bed.

2. Be Nice to your Body

Make sure you’re feeling nourished at work. If your stomach is rumbling you are more likely to feel irritable or unfocused. It is never productive to make important decisions while your body is hungry or dehydrated. Keep a water bottle filled throughout the day and drink more than you think you should. You’d be surprised what some cold water can do for your mood and overall productivity. Have a mid-afternoon snack to hold you over after lunch and before dinner. Healthy choices are always the best decision. Snack on fruit, yogurt, or wholesome bars. A satisfied stomach fuels a happy and sharper mind.

3. Sticky notes, sticky notes, sticky notes!

The world’s most versatile invention—the sticky note. The possibilities are endless. Think of them as colorful little reminders to maintain a positive energy and mindset throughout the workday. Jot down inspiring quotes or funny sayings that just make you feel good. Who’s your ultimate role model? Capture his/her voice and wisdom on a sticky note. Share this insight with others. Leave colleagues little reminders saying, “don’t forget, meeting at 11!,” or friendly notes reading, “stop by my cubicle later to chat!” This is an effective way to stay organized, get up on your feet a bit, and maintain a more personal relationship with your colleagues. Who doesn’t love personalized notes (not to mention on fun, colorful paper)?

4. Make Someone’s Day

Studies have shown that smiling more actually makes you feel happier throughout the day. Friendliness breeds positive energy. Bring this energy into the workplace. Be social with your colleagues. Set aside petty rivalries. Remember, you’re all on the same team. Be nice. People don’t forget it. Not only will this attitude create a more enjoyable and comfortable working environment, but also, will potentially open doors for you down the road professionally.

5. Create a Minimal-Stress Schedule

Plan ahead. Construct a list of objectives for the day and make sure you achieve them. Go at your own pace. Don’t be a slacker, but be realistic. You know yourself and your work habits. Prioritize important projects and avoid lingering on small tasks and trivial details. If you get stuck, move on. When you fulfill all your goals for the day, go back and perfect them. Always stash your cellphone and other distractions in your desk drawer. Aim to be your most productive self!

6. Take Breaks

Working diligently throughout the day takes a major toll on your mind and body. Leave room in your schedule for a mental break. Rise from your chair regularly. Find excuses to walk around. Refill your water bottle, break up your printing and copying tasks to retrieve your work sporadically throughout the day, or simply take a quick lap. Find a quiet room to be alone for a few minutes. Clear your mind. Get outside and stretch your legs. Enjoy a short walk in the fresh air. Absorb the sunshine. Briefly close your eyes and breathe. Listen to a soothing tune or calm ocean sounds—whatever transports you to your happy place.

7. Ask for Help/Lend a Hand

We all run into obstacles at work. It’s okay to ask for help. Rather than a sign of weakness, asking thoughtful questions is actually a chance to better yourself (and yet another opportunity to be social with colleagues). Be open- minded. Accept constructive criticism. Try to see things another way, and schedule regular brainstorming exercises. Conversely, always be willing to offer guidance and helpful advice to others. This back and forth process of sharing and swapping ideas will fuel creativity and teamwork in the office.